Human Resource Assistant at MRC/UVRI and LSHTM Uganda Research Unit

The Unit is an internationally recognized centre of excellence with dominant research themes in the areas of HIV and emerging infections, vaccines and immunity, and chronic diseases and cancer. Through a multidisciplinary approach, intersecting basic science, epidemiological research, social-behavioral research and the conduct of new intervention evaluation studies, the Unit contributes knowledge on changing epidemics and diseases, the evaluation of innovative health care options, treatment and prevention and the development of health policy and practice in Africa and worldwide. Following the signing of strategic transfer agreements between the London School of Hygiene & Tropical Medicine (LSHTM) and the Medical Research Council (MRC UK), the Unit formally joined LSHTM on 1st February 2018. The exciting new partnership will boost research capacity into current and emerging health issues in Africa and throughout the world. The Unit is based at the UVRI Entebbe campus with established outposts in Kalungu, Masaka, Wakiso and Kampala Districts.
The Unit is now seeking enthusiastic and experienced individuals to fill the following position:
Human Resource Assistant (1 position)
Position Code: HRA -521
Reports to: Human Resource Manager
Station: Entebbe

Job Purpose:
The position holder will maintain a centralized records management system. They will support development of standards, policies and procedures, aimed at ensuring records management compliance and development.

Roles & Responsibilities
Principal Responsibilities
• Be accountable for quality and efficiency of individual workloads while contributing to the day to day performance of the unit, guiding and supporting fellow colleagues and by providing efficient and effective customer support to colleagues
• Assist with maintaining HR Records Management System, including the maintenance and management of active and archived records
• Maintain organisational security and confidentiality of personnel information in accordance with the Unit policy and legislative requirements
• Identify, report and where appropriate, action risks/hazards in order to eliminate or mitigate against the risk occurring again
• Information management of all HR personnel records;
• Management and maintenance of all HR correspondence file for both internal and external communication
• Initiating, design and implementation of document handling and release procedures from the HR registry (Registry Records Transfer Forms, Creating Records Retention & Disposal Schedules); and
• Support the section other adhoc activities as requested by the line manager
Service Delivery
Ensure the services under the HR team’s control are delivered in a way that is:
• Responsive
• Promptly communicating to user’s new developments such as new services, changes to services etc.
• Pro-active in resolving issues
• Upholding high standards of professionalism

Person Specification
• Bachelor’s degree in Human Resource Management, social work and social Administration, Business Administration with Human Resource Specialization, psychology or other related field
• Member of a professional body like HRMUA is an added advantage
• Prior experience in supporting HR operations
• Should possess experience with records management in a reputable organization
• Experience providing HR services in a research setting
• Experience working in a grant-funded environment
• Should possess knowledge of Ugandan labor laws
• Attention to detail and ability to prioritize
• Ability to build effective working relationships at all levels
• Excellent analytical skills and ability to trouble shoot complex issues
• Ability to respond creatively and flexibly to demanding challenges
• Good oral and written communication skills
• Proficiency using MS Office skills
• Proven ability to respond creatively and flexibly to demanding challenges
• Possess strong conflict resolution skills; and
• Routinely taking initiative.

Method of Application

Follow the link below to fill a form and submit your application documentation
https://redcap.link/Study_Counsellor
Filling the form more than once will lead to automatic disqualification. High level of integrity while filling the form is required and will be considered during shortlisting.

Combine all your application documentation i.e. cover letter, CV & academic documents into one PDF document. Deadline for application is 4th June 2021, 5:00pm.
Only shortlisted candidates will be contacted for interview. This position is open to Ugandan nationals only. Strictly follow the application procedure as failure to do so will lead to automatic disqualification. Only online applications through the link provided will be accepted. You will receive a notification in your email if your application and documentation have been successfully received. In the event you are selected as the best candidate for the job, it will be a requirement to present certified copies of academic documents prior to contracting.
The applications should be addressed to:
The Head of Human Resources,
MRC/ UVRI and LSHTM Uganda Research Unit,
P.O. Box, 49,
Entebbe, Uganda.

Consider your application unsuccessful if not contacted within eight (8) weeks after the closing date of the advert. Any form of lobbying at any stage will lead to automatic disqualification. By submitting your personal information, you consent to the MRC/ UVRI and LSHTM Uganda Research Unit holding and using it in accordance with its recruitment policy and procedure. The Unit reserves the right to verify documents attached with the relevant awarding institutions to authenticate their validity.
MRC/UVRI and LSHTM Uganda research Unit is an equal opportunity employer committed to having a diverse work force and does not ask for money at any stage of recruitment.

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