Personal Assistant (PA) to Executive Director at Reach Out Mbuya

Candidates who had previously applied should not reapply.
We are looking for motivated and competent individuals to join our amazing team and fill the following vacancy.
Type of Contract Full-time Employee
Job Title Personal Assistant (PA) to Executive Director
Level Assistant
Reports to Executive Director
Duration One-year renewable contract with 3 months’ probation
Location ROM Head Office Mbuya
Job summary The role supports the overall ED Section activities

Responsibilities and Duties
• Support the preparation for the section meetings and minute taking
• Support the Section with various administrative tasks.
• Arrange meetings with government officials, CSOs and other stakeholders for the ED.
• Keep an updated contact list and be the specialist in organising the Section’s contacts and network.
• Support the communication function in press and information activities, including managing the social media and website.
• Support the in the planning and organising of public & staff events, AGM, Retreats etc.
• Process payment requests in the section in liaison with Administration.
• Ensure proper filing & documentation, both electronically and in hard copy.
• Have a good overview of the tasks performed in the Section in order to support in planning and organising work.
• Support and observe the safeguarding culture in the organization regularly documenting and reporting identified and potential safeguarding issues to the HR.
• Ensure health, safety, and security in your area of operation, as you promote the vision, mission and the values of Reach Out Mbuya.
• Any other duties assigned by the immediate supervisor.

Qualifications, Skills and Experience
• Bachelor’s Degree or Equivalent
• Minimum 2 years of relevant experience, preferably serving an executive role.
• Very good knowledge of PC usage and applications related to MS Office, MS Excel, MS Power Point, Internet etc.
• Proven ability to work in a multicultural team
• Strong sense of initiative
• Attention to detail and ability to execute duties with accuracy
• Flexibility
• Good organisational skills
• Proven ability to work under time pressure, good stress management
• Ability to communicate clearly and with confidence, both orally and in written form
• Networking skills to support the Section in developing contacts
• Reliability and responsibility

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