Office Assistant – Administration at TPO Uganda

TPO Uganda is a local Ugandan NGO that has been operating in the country for 25 years. Our programs comprise interventions organised around the following themes; Care and protection of OVC; child protection, livelihoods support, mental health and psychosocial support, response and prevention of all forms of violence against women and children as well as emergency response and humanitarian action. TPO Uganda is active in 33 districts in the region and is a member of several partnerships and coordination mechanisms in the country. .

Position: Office Assistant – Administration
Reporting to: Executive Assistant
Location: Kampala (1 person)

Job purpose
To provide an efficient and effective cleaning service for the Organization Office, ensuring high standard of cleaning is delivered and maintained.

Responsibilities Related to project implementation
• Daily office cleaning as per work plan.
• Monitor use and supply of kitchen and cleaning supplies and report accordingly.
• Ensure office administration duties such as transfer of equipment, loading, inter office mail deliveries and photocopying is promptly handled.
• Ensure prompt administration arrangements/provision for office meetings and workshops as requested.
• Clean all furniture and equipment in the offices daily. Check status of furniture and report any incidences of damages to furniture and equipment to the Administration Officer.
• Empty all waste paper bins regularly.
• Ensure that all bathrooms and hand towels are clean and maintained in a useable manner at all times and that there is a constant supply of toiletries in all bathrooms under your care.
• Maintain proper records of office documentations that include inventory of tools and kitchen assets.
• Assist the Admin officer in verification of monthly replenishments for office chef, cleaner and gardeners’ supplies. Monitor for cost effective use and handling. Ensure replenishments are handled timely.
• Assist Admin officer to ensure all Admin support staff receive all relevant communications/correspondences, seeking clarification as may be required.
• Switch on all security lights at the end of each working day and off in the mornings. Ensure that all security lights are working at all times.
• Report any security incidents to Administrative officer respectively.

Person Specifications :
He/ She should possess a minimum of an Ordinary Level Certificate of Education, Should be personable, a team leader and result orientated. Have the ability to apply creative thinking to practical problem solving with an aim of improving service delivery; manage multiple tasks at a time, work effectively with colleagues from different backgrounds; and demonstrate knowledge of use of office equipment and maintenance. Should posses good Interpersonal skills. A successful candidate must be good in spoken and written English Language and be able to work with minimum supervision. All applicants must agree with and uphold the values and objectives of the organization to be considered for this position.

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