Administrative Management Assistant at U.S. Mission

Summary:
The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Administrative Management Assistant (CDC).

The work schedule for this position is:

Full Time, 40 hours per week
Start date: Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties:
• The job holder oversees the day-to-day administrative functions and logistical coordination in support of one or more branches in the Centers for Disease Control Uganda country office.
• The specific work portfolio includes office management, transcription and distribution of meeting minutes, preparation of correspondence and documents, travel arrangements, procurement processing, maintenance requests, time and attendance, motor pool arrangements, and other administrative duties as assigned.

Qualifications and Evaluations
EDUCATION:
• Completion of two-year College or University Studies is required.

Requirements:
EXPERIENCE:
• Two years of office administration or secretarial experience in a busy and multi-cultural organization/institution is required.

JOB KNOWLEDGE:
• A general knowledge of secretarial work, office management procedures, and office automation software (e.g Microsoft Office processing programs) is required.

Evaluations:
LANGUAGE:
• English level IV (Fluent) speaking and writing ability is required. And Luganda Level 3 (Good working knowledge) speaking, reading and writing ability is required. This may be tested.

SKILLS AND ABILITIES:
• Excellent and accurate typing and computer skills where both accuracy and speed is required. Ability to draft correspondence and establish and maintain files in an orderly fashion is required.
• Must demonstrate methodical work habits. This may be tested.

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