National Grants Coordinator at SOS Children’s Villages

The National Grants Coordinator supports the Head of Operations to manage grants provided to SOS Children’s
Village Uganda. S/he is responsible for providing support during the preparation of contracts/grants and assists
in financial management and monitoring of sub-recipient projects. S/he will also support the team in providing
financial management support. S/he performs a full range of financial and management accounting, planning
and monitoring functions which are critical to the smooth running of the grants program. S/he also manages the
smooth flow of communication between the partner and SOS Uganda, on financial matters.

KEY TASKS & RESPONSIBILITIES:
Budgeting (20%)
• Developing proposals and budgets for grants and support in negotiations and selection process of
• grants/contracts.
• Reviewing budgets performances for different projects
• Making revision to existing budgets during budget re-allocation
• Budget tracking and Budget V actual variance analysis
• Participating in development of financial systems and tools for management of grants, budgets and work plan.

Compliance and Grants Reviews (25%)
• Monitoring grants agreements, implementation, and close out of sub-grants awards.
• Reviewing payments raised for different grants to check for completeness and accuracy , review of reports, accountability and queries raised by partners, donors and KIPs
• Review of policies and procedures and making recommendations on grants administration and
• management
• Review of payments to ensure that all have relevant supporting documentation
• Ensuring that funds requests to KIPs are reviewed and processed timely for smooth project implementation
• Scheduling grants review meetings for staff and partners to assess progress
• Working with grants management team to put in place consistent hard copy and system for information and contracts related to grants

Finance Reporting (20%)
• Preparing monthly and quarterly financial reports to management and donors.
• Updating financial data in the data base to ensure accurate and ensuring proper documentation of records for easy retrieval
• Reviewing financial reports prepared by grants assistants

Capacity building (20%)
• Monitoring Key Implementing Partners (KIPs) by visiting their fields to assess performances, identifying areas of weakness and closing gaps
• Training support to KIPs in complying with SOS and donor requirements
• Identifying gaps in Grants officers/Assistants and providing support to close the gaps in effective grants management and accountability.

Audit (10%)
• Coordinating project audits with external auditors
• Answering and resolving queries raised during project audits for all grants
• Drafting action points and follow up on implementation of audit recommendations for all grants
• Liaising with internal audit in reviewing internal controls and internal audit recommendations Safeguarding (5%)
• Ensuring that safeguarding is integrated in all finance processes including, team meetings, annual planning process field-level monitoring, IWP, IDP etc.
• Creating and maintaining a managerial and operational environment where the Safeguarding Policy is effectively implemented

REQUIRED QUALIFICATIONS, EXPERIENCE AND COMPETENCES:
• Bachelor’s degree in Finance or Accounting, Bachelor of commerce, Bachelor of Business Administration (Finance and Accounting)
• Professional qualification (At least Level II qualification of ACCA or CPA)
• Minimum of 5 year as relevant experience in Grants Management
• Must be familiar working with Navision Accounting package.
• Experience with accounting voucher reviews
• Computer Skills with familiarity using accounting software packages.
• Planning and Organizational skills
• Leadership skills
• Good communication and report writing skills
• Strong analytical skills
• Interpersonal skills
• Team Work

SOS Children’s Villages Uganda is committed to keeping children safe from all forms of violence
and abuse. Therefore, our selection process will include rigorous background checks at
different levels.

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