Secretary at Uganda Heart Institute

Number of Posts : One (1)
Contract Duration: Reports to: 3 years (36 months)
Project Administrative Officer

Job Purpose:
Perform the day-to-day administrative and secretarial duties in the Project office

Duties
• Drawing up and monitoring the project programmes, activities and appointments;
• Taking dictation, accurately transcribing and presenting accurate and error free work;
Attending to callers either in person or on telephone; iv. Preparing reports and presentations;
• Ensuring timely responses to inquiries and correspondences to and from the project office;
• Organizing meetings, workshops and taking minutes and conveying decisions of such meetings to relevant Offices;
• Ensuring that relevant documents from meetings and speeches are produced on time;
• Drafting letters of routine nature;
• Drafting letters of routine nature;
• Ensuring cleanliness and orderliness of the office;
• Managing the project records in accordance with established security and records management procedures;
Requisitioning and managing office stationery and equipment;
• Receiving and dispatching mail;
• Supervising Support teams for the project Office; xiv. Set a positive front Desk atmosphere
• Answer all the customers’ questions and address their complaints
• Create and maintain updated client’s /Front desk documents and spreadsheets
• Operate office equipment, such as photocopier, printers, etc xviii. Schedule meetings and conference rooms.
Coordinate the project welfare activities including teas, meals, water,

Qualifications
• Applicants should be Ugandans in possession of an Honors Bachelor’s Degree in Secretarial Studies or its equivalent from a recognized University/Institution.
• Additional qualifications in line with the position will be added advantage

Experience
• A minimum of three (3) years’ work experience in secretarial or Office management in reputable organizations

The post Secretary at Uganda Heart Institute appeared first on Jobweb Uganda.

from Administrative Jobs in Uganda – Jobweb Uganda https://ift.tt/is4yZAv