Public Relations And Corporate Communications Officer (P1) at Inter-University Council for East Africa (IUCEA)

Duties and Responsibilities
• Initiate, develop and manage IUCEA’s public relations and corporate communication plans and production of Annual Reports.
Liaise with user divisions/units provide support in the facilitation of conferences, education exhibitions, meetings/forums.
• Gather accurate and relevant information necessary for the publication of IUCEA brochures, journals, in-house newsletters and other relevant literature; and facilitate the design, development, production and distribution of the same
• Initiate a periodic newsletter.
• Manage the communication channels including media and any stakeholders in relation to the project brand for the component of IUCEA.
• Manage the IUCEA social media platforms.
• Create content, monitor and manage conversations to promote and ensure reputational risk mitigation for IUCEA.
• Appropriate dissemination of information related to the success stories of the project and ensure appropriate packaging to attract the required stakeholder.
Help in development and improvement of the website of IUCEA with events (upcoming and completed), activities and major related partnerships at the different areas.
• Develop and update the IUCEA Communication Strategy with the communications plan for the institution that covers all activities.
• Ensures development, operationalisation and maintenance of an online website and portal for the IUCEA, with frequent regular updates on key elements like events, partnerships etc.
• Collect, collate and standardise the necessary information for periodically updating the IUCEA website.
Monitor the media, lobby groups and maintain close contact and cordial relations with regional and international media to sustain a positive image of IUCEA.
• Organise and coordinate corporate functions/events and attend to all protocol matters.
• Prepare required speeches, briefs, reports, flyers, brochures, advertisements, and messages to enhance the objectives of the institution.
• Maintain harmonious internal and external contacts with IUCEA’s stakeholders.
• Handle external relations and visitors’ services, including arranging visits to IUCEA and prepare responses to all external inquiries and media queries.
• Ensure coordination, synergies, and coherence with communications officers of the partner institutions of the EAC and beyond.
• Performing any other duty as the Executive Secretary may from time to time direct.

Key Performance Indicators
• Public Communication Strategy, communication policy, and procedures developed and updated periodically.
Resource packs, e.g., brochures, journals, in-house newsletters, promotional materials, and annual reports developed in the year.
• Number and reports of educational forums and conferences coordinated for IUCEA.
• Updated contacts inventory/directory of stakeholders, partners, and media in the region and internationally.

Minimum Job Requirements
Academic Qualifications
• A Bachelor’s degree in journalism, Mass Communication or related discipline from a recognised university.
A Master’s degree in the relevant field is an added advantage.

Professional Qualifications
• Training in Public Relations will be an added advantage.
Work Experience
• Minimum eight (5) years in a busy environment.

Key Competencies
Excellent ability to communicate in English is essential and good working knowledge of an additional official language of the East African Community (Kiswahili or French) will be an advantage, must be able to manage diversity, conflict and change. Have proposal writing, creative report/speech writing and presentation, conceptual, analytical, public relations, excellent interpersonal and communication skills, planning, negotiation, networking, judgment, and decision-making skills. S/he must be computer literate and proficient in MS Office suite and common desktop publishing software such as Photoshop, InDesign illustrator, etc.

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