Human Resource and Administration Officer at Hatches Limited

Under the overall guidance of the CEO, General Manager and direct supervision of the Finance and Administration Manager, the Human Resource and Administration Officer is responsible and accountable for tasks including, but not limited to:

Duties and Responsibilities
• Coordinate the administration of the recruitment and selection processes, working in conjunction with the Finance and Administration Manager to assist in all aspects of the recruitment selection process.
• Provide administrative support to Hatches development, governance and risk management policies on matters related to Human Resource.
Develop and implement the company’s manpower policy including: manpower needs, job descriptions, renumeration/reward/reprimand, recruitment, staff induction, training, placement, and mentorship.
• Develop, secure and manage employee information including maintenance of the Pay roll in collaboration with the Finance and Administration department
• In collaboration with the specific departmental heads, develop staff key performance indicators, coordinate signing of performance contracts for staff including the administration and maintenance of the staff performance review process.
• Develop, review and maintain an up-to-date human resource manual in line with Company policies, regulations, standards and national laws.
In conjunction with other members of the HR /Finance and Administration Units, provide advice on the interpretation of HR Policies, procedures, guidelines and employee relations issues to staff and management.
• In conjunction with the Finance and Administration department develop and maintain a data base for the company’s organisational structure, positions, job descriptions and salary scale as will have been approved by the CEO or Board.
• Maintain human resource data bases to ensure correct recording of all staff and employment related information including filing and preparation of HR metric data reports as required;
Promote a gender balanced, child protection, gender safety, conducive work environment human resource policy;
• Develop and manage the company’s administration systems including company’s client data base in collaboration with the head of Finance & Administration, Business development & Project Management, Procurement & Production, Communication & marketing and any other department as approved by the CEO/Board; .
• Manage the all HR administration systems, processes and procedures as required by the Company;
• Manage Company Electronic Records including: the HR, Administration and Client Service Units.
• Develop and maintain a sound working knowledge of Company’s Administration, Client and Human Resources Information Systems (MIS).
• Train and supervise Hatches ltd staff to ensure compliancy with established procedures xvi. Preparation and production of regular report as will be required;

Competencies and Aptitude
Corporate Aptitudes
• Demonstrates integrity by modelling the Hatches ltd values and ethical standards
• Promotes the vision, mission, and strategic goals of Hatches ltd
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Commitment to the principles and philosophy of the company and partners as well as government regulations and requirements.

Interpersonal Aptitudes
• Well-developed verbal and written communication skills.
• Ability to handle sensitive issues of confidential nature with tact and professionalism.
• Ability to collaborate with others to achieve agreed results and outcomes.
• Ability to work independently and as an effective team member. .
The ability to gain cooperation and assistance with clients, partners, the general public as well as employees.
• Ability to prepare coherent, logical and comprehendible correspondence and reports as required.

Functional Competencies:
• Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.

Special Knowledge And Skills:
The following knowledge and skills are required to be utilized:
• In-depth knowledge of Humane Resource & Administration principles and practices;
• Excellent knowledge of payment management systems, bank procedures, processes and documentation, tax and social security procedures and systems;
• Excellent communication skills (written and oral): Sensitivity to and responsiveness to all stakeholders,
Respect and cooperative relationships with all key stakeholders (internal and external);
• Ability to lead implementation of new systems, to positively influence staff, clients and partners behavioral/ attitudinal change

The following qualifications and experience are required for this position:
• Degree or Diploma in Human Resource and Administration
• At least two-year experience in Administration and Human Resource management operations at a middle to senior management level
• Knowledge of or experience using a MIS would be advantageous.
• Proven ICT skills (word, excel, power point and email),
• Skill in developing human resource and administration tools/ software;
• Strong training & facilitation skills.
• Fluency in written and spoken English.

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