Program Manager at Action 4 Health Uganda (A4HU)

Reports to: CEO
Department: Programs
Duty station: A4HU Kampala office
Job Purpose:
To provide overall leadership in the execution of project activities in close collaboration with the district leaders, Civil Society Organizations, International and local partners, Authorities and other service providers.
Performance Areas /Accountabilities
Planning and Strategies
Key Responsibilities
• Prepares quarterly work plans and cash flow projections for the program department Project implementation and reporting
• Ensures all projects are implemented according to approved work plans and budgets.
Prepare and submit quality financial and narrative project reports in a timely manner based on reporting schedules.
• Coordination with outside partners
• Represent A4HU in all related meetings at the district and national level as may be assigned.
• Submits periodic reports to donors and partners.
• Monitoring and Evaluation
• Conduct regular monitoring of activity implementation in the field.
• Coordinate all project-related evaluation activities and prepare reports.
Establish and implement a comprehensive organisational M&E plan and knowledge management system to enhance impact monitoring, quality control and evaluation to improve internal processes and results in delivery.
• Support programs in designing and conducting baseline surveys, mid-term evaluations, specialised studies and final evaluations.
• In coordination with the program unit, develop a system to ensure that program planning, including inputs and targets, are aligned with the overall program log frames.
Provide support for annual reviews and reflections with implementing staff and communities and analyse data trends toward objectives achievement.
• Budgeting and Budgetary Control
• Prepare project cash flow projections.
• Review project activity concept notes and financial requisitions before submission to finance for payment.
• Reviews all accountabilities and approves them before they are presented to the finance office.
• Track the budget and ensures all expenses are within budget and correctly accounted for.
• Support project staff in preparing monthly financial reports.
• Management and Training of Staff
• Supervise the Project Officers according to the HR Policy and Project Plans.
• Implement staff capacity-building activities at the project’s start and conduct performance appraisals per schedule.
• Communications and Knowledge management
• Ensures efficient communication with the project stakeholders, partners and head office.
• Resource mobilisation
• Lead in resource mobilisation and fundraising activities of the organisation.
• Maintain networks and collaborations with donors and partners for resource mobilisation.
• Responsibility for assigned ad-hoc duties
• Performs any other duties that the immediate supervisor may from time to time assign.

Qualifications/ Requirements:
• A Master’s in Project Planning and Management or other related disciplines.
• A Bachelor’s Degree in Social Sciences, Gender Studies, Project Management or other related disciplines.
Post-Graduate Diploma in Project Planning and Management or other related disciplines.
• Competence in computer skills is a must (Ms Word and Ms Excel).
• A minimum of five (5) years of experience in a similar position.
• Experience in managing a project budget successfully.
• Fluent in oral and written English.

Other Desired Competencies:
• Able to work well with a team.
• High level of interpersonal skills.
• Ability to communicate effectively both in writing and orally.
• High level of personal integrity.

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