Documentation Officer at Ministry of Water and Environment

Job Title: Documentation Officer
Reports to: Senior Wetlands Officer-Information and Education
Duty Station: Head Office
Terms of Appointment: Contract (Renewable subject to satisfactory performance)

Purpose:
Improve and Increase access to quality wetland information by the department staff and all stakeholders
Duties:
• Ensure reading materials and other Department publications are properly recorded, catalogued, accessioned, and shelved.
• Ensure that the Documents Database is well maintained and up to date

• Prepare annual inventory of documents in the Documentation center
• Provide library services to the Department’s Clientele
• Collect and file wetland related information from various media
• Store and maintain all awareness related equipment of the Department
• Participate in exhibitions during various local, national and international conservation days

• Prepare individual monthly and quarterly reports and work plans
• Stock and maintain relevant book/ materials in the Documentation Center
• Carry out any other duties assigned by the Senior Wetlands Officer-information and education.
Responsibilities:
• Well maintained and operational Documentation Center
• Documentation center operation status report
• Exhibition materials in place and exhibited
• Database of Documentation materials.

QUALIFICATION
Bachelor’s degree in Library and Information Science or Bachelor’s Degree in Library Science

Competences
• Excellent command in both written and spoken English
• Ability to handle sensitive Information
• Experience in Library Information Management
• Knowledge of different packages on electronic data management
• Knowledge and experience in digitalizing Library Information
Work experience
• At least 3 years in Library Information Management
• Knowledge in document data base management
• Knowledge in environmental related issues is an added advantage

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