Office Assistant at Cardno

The Office Assistant will be responsible for maintaining a clean and operable workspace for staff and visitors.

Background:
The USAID Feed the Future Uganda Institutional and Systems Strengthening (ISS) Activity is a five-year Activity implemented by Cardno Emerging Markets USA, Ltd. The goal of the Activity is for key national level Ministries, Departments and Agencies (MDAs) and industry apex organizations (IAOs) that are vital to driving inclusive agriculture-led economic growth to fulfill their mandate, leading to pathways to prosperity, improved resilience, and better nutrition for the people of Uganda. The purpose of the Activity is to improve the performance and structures of MDAs and IAOs. This purpose will be achieved through the following four objectives: (1) Improve the internal processes of selected MDAs and IAOs, making them more responsive to the needs of their consumers, members, and the general public; (2) Improve the policy framework that supports the functionality of selected MDAs and IAOs; (3) Strengthen key capacity elements of select MDAs and IAOs to perform their mandates; and (4) Strengthen the “structures” or key vertical and horizontal linkages within, between and among institutions so that they work together more effectively to achieve their goals.
The Office Assistant will be responsible for maintaining a clean and operable workspace for staff and visitors. S/He will stock management of groceries, office cleaning supplies, or other necessary items for smooth functioning of the ISS Activity office space. She/he will provide support to arrange for teas/meals or other necessities during events /conferences as need arises.

Responsibilities:
This position requires a well-organized person to ensure the office is tidy. S/he will:
• Clean all office areas and ensure the office is tidy
• Dust and organize all office areas
• Arrange for staff and visitor teas and during meetings/workshops
• Ensure groceries are in stock and maintain stock registers
• Support photocopying of documents when requested
• Ensure office is open and ready for use daily; close office at the end of the day
• Supervise office deep cleaning services
• Ensure office utility bills are cleared
• Order and re-stock kitchen consumables
• Any other responsibilities as assigned.

Qualifications:
• Minimum of 2 years’ experience in a similar position with international organizations.
• Strong level of attention to detail
• Work experienced with USAID funded project is a plus.
• Must be a Ugandan citizen.
• Strong interpersonal and communication skills
• Ability to effectively manage multiple priorities and time sensitive requests
• Fluency in English

Estimated Period of Performance:
The opening is a full-time position and will require staff time of 40 hours a week.
Estimated LoE:
This is a long-term position and is based in Kampala.
Reporting:
The Office Assistant will report to the Admin. Assistant

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