Administrative Secretary at National Council of Sports (NCS)

National Council of Sports (NCS) is a government statutory organization that was established in 1964 to among other things; Promote and control all sports activities in the country.
NCS seeks to recruit qualified, competent and highly self-motivated Ugandans to fill the following position;

Job Title : Administrative Secretary
Reports to : Senior Human Resource Officer
Salary Scale : NCS4
Duty Station : Kampala

Job Summary:
To provide administrative and clerical support for effective office management.

Duties and Responsibilities
• Manage office supplies stock and make procurement requisitions
• Assist in the preparation of correspondences and regularly scheduled reports

Organize and schedule meetings and manage appointments

• Sort, deliver and file in office mail, memos and documents.
• Maintain and update the Organization database
• Conduct periodic stock taking of office items and update the inventory accordingly
• Follow up with the Procurement team on the requisitions made including (office supplies) and ensure items requested are procured and delivered effectively
• Coordinate repairs of office equipment.
• Undertakes, any other duties as may be assigned.

Specifications
(i) Qualifications
An Honors Bachelor’s Degree in Social Sciences, Development Studies, Social Work and
Social Administration or Arts or Business Administration/ Business studies (Management option), Bachelor of Management Sciences, or Bachelor of Procurement and Supply Chain Management from a recognized University.
(ii) Additional Attributes:
• Proven work experience as an Administrative Officer, Administrator or similar role, Solid knowledge of office management procedures, Experience with office management software like MS Office (MS Excel and MS Word, specifically, Strong organization and time management skills with a problem-solving attitude, Excellent written and verbal communication skills, Attention to detail

CONDITIONS OF SERVICE:
Full time employment on a 3-year contract renewable upon satisfactory performance.

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