Operations Administrator/Personal Assistant at Movit Products Limited

Career Opportunities: Movit Products Limited (MPL) is a leading Quality Cosmetics Manufacturing Company in Africa with operations in Uganda, Kenya, Tanzania, Zambia, Rwanda, Burundi, Democratic Republic of Congo and South Sudan. Movit Products Limited manufactures healthy Beauty, Hair, Skin and Nail Care Products aimed at empowering every person to face life with confidence. We seek to recruit competent persons to fill the following vacant position:
Job Title: Operations Administrator/Personal Assistant
Reports to: Chief Operating Officer
Job Summary:
The Commercial Administrator will ensure proper flow of office procedures, and support the Chief Operating Officer by carrying out common office duties, maintaining a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.
The Operations Administrator/Personal Assistant will also provide office and administrative support to the Commercial Team ensuring the rest of the staff has adequate support to work efficiently. .

Key Duties and Responsibilities:
a) Coordinating Commercial activities across the Commercial Function and the rest of the company functions to ensure efficiency and compliance to company policies;
b) Keeping Commercial records and ensuring follow-up on Commercial activities under the Commercial Function;
c) Coordinating the activities of the Chief Operating Officer such as travel to ensure that timelines are met across the function;
d) Providing adequate response to stakeholders in relation to the activities of the
Chief Operating Officer;
e) Coordinating appointments for the Chief Operating Officer;
f) General office requirements and keeping stock of the requirements in the Chief
Operating Officer’s office
g) Coordinate activities of the Chief Operating Officer’s Direct Reportees;
h) Providing administrative support to the Commercial Team;
i) Liaising with both internal and external stakeholders when required;
j) Support budgeting and basic bookkeeping procedures;
k) Tracking Commercial KPI indicators on behalf of the COO;
l) Take charge of the Leave Management System for the Commercial Function and monitor team leave;
m) Manage Commercial Performance-Related Awards;
n) Acknowledgement of the Commercial Team’s personal milestones such as birthdays and anniversaries.

Qualifications, Skills & Experience:
a) The ideal candidate for the position should hold a Degree in any business-related field
b) At least two (2) years’ experience as an office administrator, office assistant or relevant role;
c) Proficient in a variety of computer software applications including Microsoft Office
Suite (Word, Excel, Outlook, and Access);
d) Outstanding abilities to communicate in person, in writing and over the phone
e) Excellent organizational, interpersonal and leadership skills;
f) Excellent leadership, time management and organizational skills;
g) Multi-tasking skills with the ability to prioritize tasks;
h) Strong Attention to Detail;
i) Ability to work under minimal supervision
j) Excellent customer service skills
k) Trustworthy with the ability to handle confidential information;
l) Ability to work under pressure with minimum or no supervision and meet deadlines in a fast-paced changing environment

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