Office Assistant – Procurement & Operations x2 at TPO Uganda

TPO Uganda is a local Ugandan NGO that has been operating in the country for 25 years. Our programs comprise interventions organised around the following themes; Care and protection of OVC; child protection, livelihoods support, mental health and psychosocial support, response and prevention of all forms of violence against women and children as well as emergency response and humanitarian action. TPO Uganda is active in 33 districts in the region and is a member of several partnerships and coordination mechanisms in the country. .

Position: Office Assistant – Procurement & Operations
Reporting to: Logistics Officer
Location: Kampala (2 persons)
Job purpose
The primary purpose of this position is to provide assistance to the Procurement and Operations Manager with the administrative and logistics support to Head Office activities in the areas of transport management, asset/inventory management and facility maintenance of both Head Office and Field Office Premises.

Responsibilities Related to project implementation
• Provide support to the department to implement policies and standard operating guidelines for general administration, transport, and travel and provide administrative and logistical support to staff and visitors.
• Provide support to the department Implement annual procurement plans in line with TPO’s and PPDA’s standards.
• Provide support in monitoring contracts/agreements process as per the agreed terms.
• Coordinate and ensure maximum security of staff and organization Assets/properties in line organizational policies
• Provide management of the stores, thus, stocking taking and request of reimbursemen

Person Specifications :
Finalist student pursuing a bachelor’s degree in Business Administration, Procurement, and Logistics Management or its equivalent from a recognized institution. Should possess a minimum of an Ordinary Level Certificate of Education,. Should be personable, a team leader and result orientated. Have the ability to apply creative thinking to practical problem solving with an aim of improving service delivery; manage multiple tasks at a time, work effectively with colleagues from different backgrounds; and demonstrate knowledge of use of office equipment and maintenance. Should posses good Interpersonal skills. A successful candidate must be good in spoken and written English Language and be able to work with minimum supervision. All applicants must agree with and uphold the values and objectives of the organization to be considered for this position.

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