Project Administrator at Ministry Of Water And Environment

Job Title: Project Administrator
Reports to: National Project Coordinator
Duty Station: Ministry of Water and Environment Head Office-Luzira
Terms of Employment
The assignment shall be for a period of two years subject to a probation period of six months.
Job purpose
To provide support to the Project Coordination Unit (PCU) by ensuring that all office administrative functions are well coordinated to achieve high level productivity. .

Key functions:
• Providing comprehensive project administration support services to the implementation team and the National Project Coordinator.
• Enabling proper and effective office management.
• -Providing project administrative, management and technical expertise in the implementation and monitoring of the project and all project activities.
• Coordinating logistics, such as scheduling, travel arrangements and hotel booking, for the staff and visitors related to trainings and meetings (e.g., printing and photocopying of training materials, workshop venue booking, etc.).
• Preparing and proofreading correspondence including reports, templates, training material, staff manuals, memoranda and documents.
• Organising and managing the hard copies of signed documentation, other paper and electronic filing systems.
• Providing communication support to the relevant staff on time to ensure timely delivery of project activities. .
• Any other duties as assigned

Competencies
(i) Technical Competencies
• Leadership, managerial and planning skills
• Excellent working knowledge of Microsoft Office Suite (Word, Excel, Outlook and Access).
• Excellent knowledge of and understanding in general office management and operations principles and practices, especially within the Public Sector
• Sound knowledge and understanding of government machinery and operations
• Candidate should be able to work independently – with minimum supervision and guidance from supervisors.
• Counselling and guidance skills .
• Good Presentation and Report Writing skills
(ii) Behavioral Competencies
• Ethics and integrity -Well-developed interpersonal and communication skills and an ability to liaise with people from diverse socio/cultural backgrounds.
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks .
• Good oral and communication skills. .
• Customer Care and public relations skills.

Qualifications
• Bachelor’s Degree in Business Administration, or related field plus a Master in Business Administration or its equivalent in a related field.
Experience
• A working experience of at least four (4) years in office administration and management or related field in Government or a reputable organisation.

Job Education Requirements: Bachelor’s Degree in Business Administration

Job Exprience Requirements: A working experience of at least four (4) years

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