Clearing Assistant at Exquisite Solution

Our Client, in the banking industry is searching for a Clearing Assistant to join the Clearing and Collections team. He/She will be responsible for accurate and timely transaction processing putting into consideration the sensitive nature of the instruments handled that have a high financial impact to the Bank and its standing in the market in as far as customer satisfaction & experience is concerned. .

Main Responsibilities include;
• Receipt and validation of all clearing instructions received at the bank counters.
• The incumbent should ensure that the day’s Cheque collections and electronic files are signed and securely uploaded to the ACH Gate-way for clearance in the Uganda Bankers Association (UBA) Clearing House in good time
• Ensure all collections and payments for the day are processed accurately under Maker/Checker controls to deter financial loss and customer dissatisfaction.
• All check payments above a given limit as market conditions may require must be scrutinized and necessary callbacks made to customers to ensure authenticity of payments and mitigate bank exposure to fraud for high value transactions.
• Continuous reviews of processing and service delivery to ensure improvement on quality to exceed client expectations & experience.
• Speed Collect reconciliation and resolving exceptions with collecting/partner banks.
• Proactive daily review of the Nostro recon and closure of any open clearing items.
• Provision of high-quality customer services/experience.
• Performing daily 3-way reconciliation for all Clearing Cheques delivered by courier companies.
• Verification of signatures on all clearing payment instructions received.
• Booking of accounts receivables, sundry account items and ensuring prompt liquidation.
• Ensuring good KYC controls in order to mitigate fraud risk
• Raising and following up with RMs on TOD request for customers whose accounts are overdrawn.
• Raising suspicious transactions to Compliance Head when there is suspicion.
• Daily reconciling of suspense accounts to avoid aging entries that can lead to KRIs.
• Scanning and uploading source documents for all approved account overrides onto the Ops Control share point.
• Preparing source documents for e-recon proofing process and the surprise proofs.
• Handling strict clearing window timelines per the UBA clearing house rules

Key Requirements and Competencies include;
• Minimum University Honors Degree (Upper- or First-Class Degree)
• General knowledge of the Uganda Bankers Association consumer protection guidelines.
• Excellent working knowledge of internal compliance and regulatory requirements.
• Knowledge of bank products & services not limited to clearing operations, trade operations, cash and tellers’ functions, Foreign exchange/Money Market products.
• Excellent interpersonal and communication skills
• Strong risk & control awareness and knowledge of mandatory Banking control practices.
• Ability to handle and process daily clearing instruments presented in various currencies.
• Strong Analytical and problem-solving skills
• Economic conditions that call for honesty & integrity
• Experience Operating in a fraudulent market environment

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