Key duties and responsibilities
- Carry out activities like making travel arrangements, screening and handling telephone communications, greet and direct visitors and respond to inquiries appropriately in line with project standards.
- Provide project information and respond to inquiries of individuals, external and internal institutions and agencies in line with project standards.
- Arrange meetings, conferences and special events as scheduled, take minutes and circulate action points on matters arising from meetings in line with project standard.
- Receive and sort incoming and outgoing mails, dispatch correspondences and update and maintain the project’s database of contact persons and organizations in line with records management procedures.
- Monitor and maintain office environment and the working order of machines including faxing machine, copier, shredder, office phones and computers in line with administration policy.
Qualifications:
A Bachelor’s Degree in Business Administration, Development Studies or any Social Sciences related Discipline from a recognized university.
At least 2 years of related experience in a busy organization.
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