Administrative Officer at Ministry of Education and Sports

In 2019, the Government of Uganda approved a TVET policy (2019) as one of the key documents to guide the reform in TVET sector in Uganda. The policy lays a foundation for a TVET System that is flexible to the changing labor market demands. The Policy also provides for a: structure to coordinate, regulate and harmonize TVET at all levels; framework for resource mobilization, utilization and sustainability for quality TVET provision and delivery; and, career path and linkages between general education and TVET. ln addition, the policy provides the basis for reviewing and harmonizing the current laws.
ln order to prepare for the implementation of the approved TVET policy actions and interventions, Cabinet approved transitional arrangements that include establishment of a Multi-Ministerial Committee to give policy directions, an implementation Working Group to oversee and guide the process and make decisions on the reforms and a secretariat to coordinate and provide support to the activities of all Ministries and Stakeholders in TVET until the Permanent structures are in place.
It is against the above background that the Ministry of Education and Sports wishes to establish an interim Secretariat for implementation of the TVET Policy to oversee and manage the implementation of the policy until the establishment of a TVET Council.
The main objective of the interim Secretariat will be to
coordinate and support the activities of Tl/ET stakeholders involved in the reform and the Office of the Permanent Secretary – Ministry of Education and Sports – in managing and leading the change process of putting in place the building blocks of implementing the TVET Policy, 2019 Reforms; until such a time as when the Tl/ET Council has been established and operationalized.
Accordingly, the Ministry of Education and Sports invites suitably qualified and experienced individuals to apply for the following positions under the TVFT Policy implementation secretariat:
Title: Administrative Officer
Reports to: Head of TVET Secretariat
Salary: In line with the Approved secretariat Structure (Reasonable and competitive)
Duration: 24 months, subject to renewal
Duty Station: Kampala
Purpose of the Position:
To provide general logistical and administrative support. .

Duties and Responsibilities:
• Monitor TVET Secretariat workplans budgets and expenditures and contribute to preparation of budget revisions;
• Monitor procurement activities, review procurement processes, contracts and expenditures and update the procurement plan in compliance with EU regulations;
• Maintain inventory control over office supplies and stores at the Secretariat;
• Schedule and organize meetings, travels and conferences;
• Coordinate and oversee the operations of office facilities, equipment and machines and regularly maintain the Secretariat Asset Register;
• Prepare monthly payment requisitions in consultation with the Head of Secretariat;
• Prepare draft written responses and respond to requests for information by phone or e-mail;
• Receive and attend to visitors/ clients
• internal and external;
• Draw up and monitor programmes, activities and appointments; and
• Carry out any other administrative assignments as requested by the Head of the WET Secretariat.

Qualifications and Experience
• The applicant should be a Ugandan in possession of an honors bachelor’s degree in any of the following fields: Secretarial Studies, Office Management or any related field.
• Must have a Post Graduate Diploma in management/ Administration.
• Must have at least 5years’ experience in office management functions..

Competencies
• Proficiency in MS Office packages.
• Ability to meet targets/objectives within specified timeframes.
• Good oral and written communication skills.
• Good interpersonal skills.
• Highest degree of integrity and honesty.
• Ability to work long hours.

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